How to use your virtual administrative assistant
In short, a Virtual Administrative Assistant, or VA, can do just about anything a regular employee can do. You just won’t see his or her face every day and the manner in which you send tasks to him or her will vary slightly. Instead of walking paper files into the next office, you can simply attach those same electronic files to an email and hit send. Your virtual assistant will work on those files according to your instructions and return them, mail them, or do whatever else you request with them. Many virtual assistants are Jack’s or Jill’s of all trades, some are more specialized, but just a few of the tasks a virtual administrative assistant can do are: Professional virtual assistants are typically a very intelligent bunch. Many are college-educated and even more have countless years of solid business experience to draw on. This comes in very handy when you’re looking for ideas. Your virtual can do follow up calls after post cards or letters have been sent (which by the way, she can also mail those post cards or letters for you). Follow up calls and outbound cold calling are essential in any business to keep touching new potential clients – your virtual can also do the cold calling for you. Give her a simple script, tell her what you want done with the good leads, and unleash her on your prospect list! If the prospect appears to be a good lead, ask her to garner as much information for you as she can and send the good leads back to you for follow through. We’ve seen this type of approach and follow up net as many as one good lead for every hour of calling time. Your virtual assistant can also take your inbound calls for you. We do not recommend using a company which utilizes a bank of people answering phones. Each and every client should be treated as the individual that they are. Each client, regardless of how big or small should be assigned just one admin. This admin is then able to get to know your clients/customers, your business, and how you like your work performed. That's how the personal touch and true human element stays intact. Sending your callers to a bank of phone operators generally doesn’t foster that kind of relationship or human contact. Answering your inbound calls for you is as easy as forwarding your existing business line to one of our virtual assistants. Virtual assistants come in all shapes and sizes, just as any business does. Typically, however, VA’s work from home-based offices. This saves you countless dollars in office expenses. They’re the savviest of the savvy when it comes to operating on a low budget and using technology to their advantage. Their cost consciousness should extend to your business expenses as well. Most are equipped with the latest software (and lots of it), multiple phone lines, Internet, e-mail, fax machine, cellular phone, copy machines, scanners, and a great attitude. Many even come with a cat or dog! He or she should use all of the latest technology to communicate with you and get your work done as quickly as possible. Hiring a virtual assistant that already comes with all of the best software saves you hundreds of dollars by not having to purchase all of that software yourself. Our virtual assistants will only “clock in” when they’re on your project. This means you don’t pay for her time playing solitaire on the computer or while she’s waiting for the next assignment. A virtual assistant can free your time to do what you’re good at and what’s important to your company. Whether that’s making sales, following up on leads, attending speaking events, or doing the other meaty tasks your business requires. Team Double-ClickSM provides virtual assistance for small and home-based businesses. Visit Team Double-ClickSM ’s website at http://www.teamdoubleclick.com or phone 888.827.9129. About the author: Gayle Buske is the founder, president and CEO of Team Double-ClickSM , the country's foremost virtual staffing agency. As the head of a virtual staffing agency with over 18,000 virtual professionals in its pool, Ms. Buske is uniquely qualified to aid clients' growth through virtual outsourcing as well as speak to the ins and outs of the industry. Gayle enjoys spending her free time with her husband, business and life partner, Jim, their daughter Madison, Yoga, reading, hiking, flower gardening, and playing with the family's three dogs and two cats. Team Double-ClickSM provides virtual assistance for small and home-based businesses. Visit Team Double Click's Web site at
http://www.teamdoubleclick.com
or phone 888.827.9129. Click to receive your free report,
101 Ways To Work With A Virtual Assistant.
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