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Virtual assistant business tax deductions




Maximise your virtual assistant business tax deductions by identifying all deductions allowable for your work at home business.

Now do seek the assistance of your accountant or your taxation department in your area. I am not an accountant, but I am giving examples of virtual assistant business tax deductions that will be or may be allowable in your area.

By the way here are some major taxation department websites and from there you may also be referred to other relevant websites for small business tax and tax deductions information:

Australia Australian Taxation Office
New Zealand Inland Revenue Department
USA Internal Revenue Service
UK HM Revenue and Customs


What is a tax deduction?

Click here for the Wikipedia definition of a tax deduction.

But basically a tax deduction is a tax deductible expense incurred by your business, which is subtracted from your gross income resulting in a lowered taxable income.

And in your work from home business you will be able to identify many many more tax deductions that were not available to you as an employee or deductions that are not available to other small businesses.



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This is a sample list of virtual assistant business tax deductions

These deductions may not all be available in every country, so please do further research and discuss with your accountant.

  • All business expenses such as setting up business and company name costs, insurances, other fees you will no doubt incur that are country specific, etc
  • Vehicle usage by the mile/km and vehicle expenses, petrol, insurances, lease payments, etc. (talk to your accountant regarding this one, will you keep a log book, etc). Remember some virtual assistants do pick up and drop off work for clients, may travel to post office, stationery supply store, etc)
  • All equipment hired, purchased for home office - fax, printer, scanner, digital camera, PC, desk, chairs, etc
  • All software purchased to be used in order to carry out your work
  • All office supplies, stationery, printer cartridges, consumables, etc
  • Banking costs, fees, credit cards, bank accounts,etc
  • Accountant fees, coaching fees, training fees, education fees specific to your business
  • Association costs, memberships, subscriptions, etc
  • Cell/mobile phone costs
  • Phone calls (this varies where you live, so check how many phone calls are deductible, could be a percentage of or all of them), line rentals, second lines, fax lines, etc
  • Internet access costs
  • Entertainment (talk to your accountant on this area and what exactly is allowed)
  • Printing, letterheads, business cards, postage, etc
  • Advertising costs
  • Post office box
  • Parking, public transport for client visits, etc
  • Cleaning of your office space by cleaners
  • Talk to your accountant about road tolls, dry cleaning, accommodation/flights, claiming portion of utilities costs such as electricity/gas used in your home office space, portion of your home loan repayments or rent payments, any food, tea/coffee/water in your home office, paying staff, etc).
  • You will also be responsible for your own superannuation payments (talk to your accountant regarding this).

    There will also be a myriad of other expenses that you may incur that I haven't listed. Things you don't think about are fixing and servicing of equipment, ie: my tape transcriber machine. Also batteries for any equipment.

    And remember a lot of your virtual assistant business tax deductions are renewable costs, so you get charged for these on an ongoing basis, they are not all one offs.

    So keep a folder to file away all your receipts and record everything as you go into your accounts software package or Excel spreadsheet.

    Some expenses you may incur are client expenses and then that client will reimburse you for those (ie: you charge them on your invoice for that expense, such as postage costs or phone calls). So make sure you don't claim these as a tax deduction as they are already reimbursed to you.

    I always make sure I'm above board in case I get audited one day, gulp!! And besides my accountant always calls with a few queries, so he keeps my virtual assistant business tax deductions on track too.




    Go to start up as a virtual assistant for lots more information




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